Board Meeting Summaries FY10

[Mora Rogers]

This discussion thread will be used to post summaries of Board meeting discussion and actions for the current fiscal year, from July 1, 2009 through June 30, 2010. Please feel free to make comments to give the Board feedback or to suggest areas of concern that you would like the Board to address.

[Mora Rogers]

BEYOND WAR BOARD MEETING SUMMARY
July 13, 2009, 5:15-7:23 pm Pacific Time
Conference Call Meeting

Board Members Present: Elaine Hallmark, Ken Trueba, Kathy White, Bob Dodge, Martin Jones, Charley Rogers, and Winslow Myers.
Voting Members Present: Bob Dodge, Martin Jones, and Leonora Perron.
Staff: Mora Rogers and Leonora Perron.

CHECK-INS AND REPORTS

Martin Jones and Bob Dodge both reported news of local team activities in Eugene and Ventura respectively over the Fourth of July holiday.

ACTION ITEMS

• Review and approve meeting minutes:
The Board approved the minutes from the June 8 meeting and authorized the posting on-line of meeting summaries for all official Board meetings.

• Basic Operating Budget for FY10:
The Board approved a basic operations budget at current staff levels for FY10 (July 1, 2009 through June 30, 2010; they will consider and adopt specific project budgets separately.

DISCUSSION ITEMS

• Regional Meeting and Board Retreat
The Board weighed the potential costs and benefits of combining their face-to-face meetings during the year with regional meetings in different places of Beyond War around the country. Various approaches to encouraging and developing regional interest and strengthening connection between local leaders/membership and the national organization were discussed. The Board will look further at the possibility of holding such a combined meeting in Eugene in October.

• Book Distribution Plan
The Board discussed ways to ensure that the book distribution can be most effective in leveraging gains in growth, visibility, outreach and connection.

CLOSING ITEMS

• Board meeting adjourned at 7:23 pm Pacific Time.

• Next regular Board meeting will be Monday, August 10 from 5:15 – 7:15 pm Pacific Time, 8:15 – 10:15 Eastern Time.

Respectfully submitted,
Mora Rogers on behalf of
Kathy White, Secretary

[Beyond War]

BEYOND WAR BOARD MEETING SUMMARY
August 3, 2009, 5:15-6:15 pm Pacific Time
Conference Call Interim Meeting

Board Members Present: Elaine Hallmark, Ken Trueba, Kathy White, Bob Dodge, Martin Jones, Charley Rogers, and Winslow Myers.
Voting Members Present: Bob Dodge, Martin Jones, and Leonora Perron.
Staff: Leonora Perron.

This was an interim “discussion” board meeting. Most of it was focused on discussing the opportunity to hire David Galiel to assist us in planning strategy with an emphasis on the use of new media. After a review of the draft contract, and considerable discussion about how to work with David, the Board decided to go into a regular session to take action.

ACTION ITEMS
• Adopt resolution approving contract with David Galiel:
The Board approved the draft contract with David Galiel, which employs him in two phases to assist Beyond War in developing an integrated marketing communications strategy for outreach, community-building and support of activists, with a particular focus on leveraging new media tools and technologies.

NEXT STEPS:
• Next regular Board meeting will be Monday, August 10 from 5:15 – 7:15 pm Pacific Time, 8:15 – 10:15 pm Eastern Time.

Respectfully submitted,
Mora Rogers on behalf of
Kathy White, Secretary

[Beyond War]

BEYOND WAR BOARD MEETING SUMMARY
Official Board Meeting
August 10, 2009, 5:15-7:15 pm Pacific Time
Conference Call Meeting

Board Members Present: Elaine Hallmark, Ken Trueba, Kathy White, Martin Jones, Charley Rogers, and Winslow Myers; Bob Dodge travelling.
Voting Members Present: Martin Jones, and Leonora Perron.
Staff: Mora Rogers and Leonora Perron.

CHECK-INS AND REPORTS

• Two different events were held in Eugene with Beyond War presence on August 6, Hiroshima Commemoration Day and a city multicultural event.

• Elaine and Leonora met by phone with Courtney Dunham, a book publicist who will prepare a proposal to promote “Living Beyond War” combined with Beyond War organizational branding.

• FGC debriefing meeting will take place Thursday, August 13 at 3:30 pm (Pacific Time). Leonora, Elaine, Winslow and Martin will represent the Board and Voting Members.

DISCUSSION ITEMS

• The Board will meet with Eugene members, either within the context of a Board retreat/regional meeting or separately, to discuss team concerns about the future of Beyond War and the relationship of their work locally to the national organization. The Board fully supports the UNESCO collaboration project as a national initiative of Beyond War. Eugene team members are invited to participate in a September strategy development meeting with David Galiel.

• Winslow and Bill Hallmark are working on a revised draft of the Beyond War identity paper. We are starting to think together about linkages with other issues; the relevance of Beyond War at this time and within this general context; what we are trying to do and how we expect to accomplish it; and Beyond War’s role in individual, social and structural change.

• The Board is refining its methods of working on projects. It is also identifying ways of engaging volunteer and intern assistance and organizing a regional coordination structure.

ACTION ITEMS

• Review and approve meeting minutes:
The Board approved the minutes from the July 13, 2009 and August 3, 2009 meetings and the meeting summaries for the June 8, 2009 and July 13, 2009 Board meetings.

MANAGEMENT TEAM REPORTS

• Financial Report
Year-end financial statements were submitted to the Board for the past fiscal year ending 6/30/09. The May fundraising appeal has yielded a higher return than any previous spring appeal.

We still need to raise over $5,000 before November to complete the match, and we need to make a plan for how to accomplish that goal.

CLOSING ITEMS

• Board meeting adjourned at 7:15 pm Pacific Time.

• Next interim Board meeting will be held Monday, August 17 at 5:15 pm Pacific Time (8:15 Eastern Time).

• Next regular Board meeting will be Monday, September 14 from 5:15 – 7:15 pm Pacific Time, 8:15 – 10:15 Eastern Time.

Respectfully submitted,
Mora Rogers on behalf of
Kathy White, Secretary

[Beyond War]

BEYOND WAR BOARD MEETING SUMMARY
Board Discussion Meeting
August 24, 2009, 5:15-6:24 pm Pacific Time
Conference Call Meeting

Board Members Present: Elaine Hallmark, Kathy White, Martin Jones, Charley Rogers, Ken Trueba, Bob Dodge and Winslow Myers.
Voting Members Present: Martin Jones and Bob Dodge.
Staff: Mora Rogers.

DISCUSSION ITEMS

• Mediators Beyond Borders proposal
Mediators Beyond Borders (MBB) is a nonprofit organization that has been granted observer status as an NGO at the UN conference to negotiate a protocol replacing the Kyoto Accords in Copenhagen (COP-15) in December. Since the consequences of climate change could create pressures leading toward war, MBB is proposing that any new agreement include processes for nonviolent conflict resolution and mediation. The Board adopted a resolution endorsing the MBB language for the COP-15 agreement and appointing Elaine as the official Beyond War representative at the meeting.

• September 12 half day meeting with David Galiel
We will convene a half day strategy brainstorming meeting with the consultant, David Galiel, with 12-15 Beyond War leaders in Portland on Saturday, September 12 from 9:00 am to 1:00 pm. We hope to make tangible the roadmap to eliminating warfare by the end of the century and to get creative about translating goals into specific milestones and deliverables. We will have a phone connection for Board members who are interested, but who cannot attend in person, and David will make a separate time to talk to any key people who do not attend.

• Book publicist proposal
The Board discussed the merits and challenges related to hiring a book publicist to promote Living Beyond War. We need to be clear about our goals for the book distribution and coordinate the work of a publicist with David Galiel’s work.

CLOSING ITEMS
• Board meeting adjourned at 6:24 pm Pacific Time.
• Next interim Board meeting will be held Monday, August 31 at 5:15 pm Pacific Time (8:15 Eastern Time). Discussion will focus on the concept, “We are one.”
• Next regular Board meeting will be Monday, September 14 from 5:15 – 7:15 pm Pacific Time, 8:15 – 10:15 Eastern Time.

Respectfully submitted,
Mora Rogers on behalf of
Kathy White, Secretary